Since the outbreak of Covid-19, the bulk of Malaysia’s workforce have regularly been mandated to work from home (WFH) during the various iterations of the Movement Control Order (MCO) and now Phase 1 of the National Recovery Plan (some states in Phases 2 and 3). Needless to say, this has dramatically changed the way businesses run. For one, business processes that rely on paper and wet signatures (ink on paper) are no longer practical.
The pandemic has forced many aspects of our day-to-day life to go remote, including the signing of physical documents. Against this backdrop, the use of digital signature is gaining steam.
But how does one ensure the security and legality of documents signed electronically, and that the process is convenient, simple and cost-efficient?
A secure and reliable yet affordable digital signing platform does exist, launched right after the nation’s first MCO by Securemetric Bhd, a homegrown digital solutions provider that caters to niche cyber and digital security products and offerings, with a global presence and international clients.
SigningCloud is a cloud-based digital platform that allows users to upload any document and sign it at anytime, anywhere, on any device (mobile access via the SigningCloud app). Compliant with the Digital Signature Act 1997 (DSA), the digital signature issued/placed on the SigningCloud platform is legally valid and will be recognised by any Malaysian court in the event of a dispute.
SigningCloud aims to make its service affordable to businesses impacted by Covid-19, offering use starting from RM15/month or pay-per-signature of RM3.50 per DSA-compliant digital signature for account users without any upfront investment in hardware, servers and software. SigningCloud is currently free for trial, and free users can sign up to five free internal documents every month.
SigningCloud’s mission is to aid you in the digital transformation of your company, making it greener in the process. With SigningCloud, your office workflow is simplified from printing, signing and scanning, to just sign and send. This saves you the cost of time, paper, and the hassle in getting a document signed.
What can you get from using SigningCloud?
Legally binding signatures: SigningCloud allows its users to sign documents electronically in conformity with the Electronic Commerce Act 2006. If the signature is verifiable by a valid digital certificate issued by any licensed certification authority in Malaysia, the signature created therefrom is also in compliance with the Digital Signature Act 1997.
Digital account verification: Users can be easily on-boarded using secure and advanced identity verification.
Document protection: SigningCloud automatically ‘locks’ a document after it’s signed and finalised, preventing anyone from making unauthorised modifications to it without being detected by any common PDF document viewing tool.
Long-term validation: The e-signatures on SigningCloud are embedded with top-notch PKI (public key infrastructure) technology to ensure long-term validation and non-repudiation, adhering to the ETSI 102 778-1 PAdES (PDF Advanced Electronic Signatures) standard.
Audit trail: Every action on documents on SigningCloud is traceable via a secure audit trail.
Signature protection: Only authenticated users can execute digital signatures. This is achieved by a strong two-factor authentication.
Since its launch in July 2020, SigningCloud has amassed thousands of account holders from various industries including finance, real estate and corporate governance sectors. With its activation campaign kicking off this month, SigningCloud will be unveiled with a new look and feel, in addition to more attractive features, such as unlimited documents and e-signing, and a more seamless user experience.
SigningCloud will also be hosting an exclusive virtual event themed Online Hackers: Am I At Risk? on 18 August to raise awareness and shed some light on the importance of staying safe online, especially when it comes to online signing.
The webinar will feature two sessions -- a one-hour panel discussion, and a 15-20mins session with the TED Circles community -- where speakers share insights and tips on how we can avoid exposure to the potential threats of signature impersonation/signature fraud, fraudulently-modified documents, risks and hassle associated with double signing, signature spoofing, and void contracts. The speakers lined up so far are Edward Law, CEO of Securemetric and SigningCloud; Krishna Rajagopal, CEO of AKATI Sekurity; James Lee, Legal Consultant at James Lee & Pang; and Winston Liew, TED Circles Host.
What you can expect from the Online Hackers: Am I At Risk webinar:
Learn the processes behind digital signing and how it can transform your business and work.
Be aware of the risks of mindless signing and the potential risks of your digital identity being stolen/misused.
To engage, share and discuss your thoughts and views with other like-minded entrepreneurs on SigningCloud’s features and user experience.
How SingingCloud can help the digital transformation of your business.
Sign up here to be a part of this first-of-its-kind event. Attendees will also benefit from special deals including a free account on SigningCloud, with unlimited signers and unlimited quota of document uploads.
As part of its activation campaign, SigningCloud is collaborating with Kitafund, a medical and humanitarian crowdfunding platform. SigningCloud pledges to donate RM20,000 to Kitafund, and will provide it free SigningCloud services for three months during the campaign period (subject to the campaign’s terms & conditions).
Why the special focus on charitable initiatives? SigningCloud is cognisant that for charitable initiatives that involve public/corporate donations, proper document management helps to avoid mistaken identity, lack of clarity, lack of transparency, corruption risks, and lack of verification, as well as to ensure contractual protection. Proper documentation management is definitely something SigningCloud can help with.
The importance of proper documentation management cannot be stressed enough, and not just for businesses and charitable initiatives. Organisations and individuals alike stand to benefit loads from SigningCloud’s services for secure and reliable handling and signing of documents, especially with the rollout of enhanced features including unlimited document uploads and e-signing for account users.
Try SigningCloud now and witness the efficiency you can achieve. For more information on SigningCloud, click here.
